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Information Security and Confidentiality Policy
Sarratt Online Limited
Sarratt Management Limited
Crest Motorsport Limited
Last Update
30 Dec 2019 – addition of Crest Motorsport Ltd
Introduction and purpose
We designed our company confidentiality policy so that our
employees know how to treat confidential information. Employees will
unavoidably receive and handle personal and private information
about clients, partners and our company. We want to make sure that
this information is well-protected.
We must protect this information for two reasons. It may:
• Be legally binding (e.g. sensitive customer data.)
• Constitute the backbone of our business, giving us a competitive
advantage (e.g. business processes.)
Scope
This policy affects all employees, including board members, investors,
contractors, volunteers employees of sister/parent companies, who
may have access to confidential information.
Policy elements
Confidential and proprietary information is secret, valuable, expensive
and/or easily replicated. Common examples of confidential
information are:
• Unpublished financial information
• Data of Customers/Partners/Vendors
• Patents, formulas or new technologies
• Customer lists (existing and prospective)
• Data entrusted to our company by external parties
• Pricing/marketing and other undisclosed strategies
• Documents and processes explicitly marked as confidential
• Unpublished goals, forecasts and initiatives marked as confidential
Employees may each have different levels of authorized access to
confidential information.
What employees should do:
• Lock or secure confidential information at all times
• Shred confidential documents when they’re no longer needed
• Make sure they only view confidential information on secure
devices
• Only disclose information to other employees when it’s necessary
and authorized
• Keep confidential documents inside our company’s premises
unless it’s absolutely necessary to move them
What employees must not do:
• Use confidential information for any personal benefit or profit
• Disclose confidential information to anyone outside of our
company
• Replicate confidential documents and files and store them on
insecure devices
When employees stop working for our company, they’re obliged to
return any confidential files.
Confidentiality Measures
We’ll take measures to ensure that confidential information is well
protected. We’ll:
• Store and lock paper documents
• Never store customer data on our own devices – It will only reside
in the platforms accessed directly but customers.
• Ask employees to sign non-compete and/or non-disclosure
clauses as part of their contracts of employment
• Ask for authorization by a Director to allow employees to access
certain confidential information
Exceptions
Confidential information may occasionally have to be disclosed for
legitimate reasons. Examples are:
• If a regulatory body requests it as part of an investigation or audit
• If our company examines a venture or partnership that requires
disclosing some information (within legal boundaries)
In such cases, employees involved should notify a Director, document
their disclosure procedure and collect any needed authorizations.
We’re bound to avoid disclosing more information than needed.

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Sarratt Online Ltd
Claydon House Business Centre
1 Edison Rd
Aylesbury
Bucks
HP19 8TE